Analyzing The Hybrid Model

According to all the workplace industry voices, the hybrid model is here to stay. COVID-19 pandemic has brought a shift and people is demanding louder a new way to work. However, we are now in the middle of this disruption and there is not a clear path about how to implement it. We are moving between the 100% in person model in February 2020 to 100% in remote model in March 2020 and now, in August 2021, discovering that a blended model between in person and in remote model will be the future. 

It seems that this requested work model is the answer to an old claim: having a better balance between family and work life. And it is a fact that the pandemic, has accelerated the mindset change.

What does hybrid model mean?

When we talk about hybrid model we are talking about a blended model between working at the office and working from home (WFH). It means that employees have the flexibility to choose the best place to work based on the tasks they must do or even, on their personal preferences. There are many options and variables to consider, and there is not a one-size-fits-all solution but one for each company and person. Flexibility will be the queen and in this flexible model, coworking spaces will have a relevant role, as we analyzed in this post.

Our experience, based on our talks with clients and the survey we made about the Readiness of Companies to face hybrid models, yields that:

  • 65% of the companies are thinking in changing the current model to a hybrid one.
  • And a 33% of the companies have a plan to do the change.
  • 35% of the companies will need to adapt their office layouts.
  • 91% of the spaces need to add more technology to get higher efficiency.
Hybrid Model
Designed by pch.vector / Freepik

What are the main advantages of this model?

The hybrid model has proved to have many advantages for employees; companies and environment:

For employees and the environment:

  • Helping employees to balance their work and family life, increasing people’s wellbeing and happiness.
  • Reducing commuting. In Europe the average transport commute is about 45min twice a day. Reducing them involves a positive environmental impact in terms of lower pollution levels and energy consumption.
  • Empower employees to choose according to their preferences what increases their motivation and productivity.  

For the company:

  • Finding talent in every part or the World.
  • Attracting talent with other concerns that rich the workforce and innovation inside the company.
  • The growth of employees’ productivity positively impacts in the income statement.

What are the main risks of the hybrid model?

But we cannot deny that this model needs to deal with some challenges for employees and companies:

  • Isolation, some employees could feel siloed if they just work from home.
  • Disengagement from the company and difficulties to create a corporate culture.
  • Endangering innovation.
  • Out of touch between people.
  • Risk of coordination between teams.
  • Layouts of the offices not prepared to the new model.
  • Conflicts with desks and meeting rooms occupancies.

How to mitigate these risks?

As we explain in this article, some of these risks like isolation or endangering of innovation  could be mitigate by adding a third space, like a coworking, to be a satellite office but maybe not all the companies are prepared to externalize this service.

For those companies that need to adapt their own office to this new reality it is necessary to change their habits to mitigate these risks. For example: it will be necessary to add some touch points in everyday schedule and instantaneous communication channels in order to connect teams and engage people with the company.

It will be necessary to adapt the layouts to the new needs. With the hybrid model people will go to the office to collaborate, coordinate with teammates, run innovation tasks… and maybe offices are not as prepared as it would be desirable. Some changes will be necessary, and the way companies face this change will be key to success.

The use of technology reduces the conflicts of the use of desks and meeting rooms. Usually, these elements are reserved but not occupied what generates tension between employees and inefficiencies as we see in this article about dynamic management.

How does Cubelizer help to implement this model?

Cubelizer is helping its clients in two main aspects:

  1. Redesigning their layouts.

We help our clients to analyze how their layouts are working and how their employees are using them. So, they can adapt these spaces to the employees´ actual needs. Even more, some of our clients have reduced their rental space as we explained in this article.

2. Improving the conflicts generated with the desks and meeting rooms reservations.

Adding a desk/meeting room booking app allows employees to book them before use it, but usually these bookings are not used so the system shows inefficiencies that need to be solved.

With our system, detecting if the space is being used or not is automated and in case, the system releases the space resource for being booked by a new user.

So, employees always find a desk for work or a space for a meeting and the inefficiencies of the system disappear.

Maybe, you are part of this 65% of the companies that are thinking in making the change towards a hybrid model, you need to know that it won’t be easy but the benefits for your company, employees and all the environment will make up for the effort.